Today's typical online travel consumer is exposed to more than 38,983 micro-moments in a 60-day timeframe and visits an average of 18 websites via multiple devices across eight sessions before making a hotel booking (Google Research).
With the explosion of the "digital way of life", the customer journey has become increasingly complex, forcing hoteliers to overhaul not only their corporate and marketing strategies, but also their technology stack in order to engage, acquire, service and retain these digitally-enabled travel consumers across multiple digital touch points and across all digital channels and devices.
Today's hospitality is being transformed into a 100% digital technology-enabled industry powered by online, mobile, cloud, IoT, AI and blockchain tools and applications. Digital technology is making its way into every aspect of the industry: hotel operations, guest services, communications, revenue management, distribution, CRM and marketing.
Today's hotelier must understand, know and use digital tech solutions in their everyday environment, and be able to assess, evaluate, recommend and acquire technology solutions to improve guest satisfaction, operational efficiencies, productivity, customer service, and revenue.
If we set aside the traditional hotel operations, administrative/back office and HR technology, and the hotel engineering infrastructure and "mechanical" technology (all of which are typically "hidden" from the guests), there are two categories of guest-facing digital technology:
Today, the vast majority of hoteliers are primarily focused on and investing in Guest Services Technology, while underinvesting in Guest Engagement, Acquisition and Retention Technology.
Unlike hoteliers, the OTAs are focused exclusively and investing only in Guest Engagement, Acquisition and Retention Technology since they do not have to worry about on-property technology and guest experiences. In other words, hoteliers' technology focus and investments end where the OTA focus and investment begin.
It's no wonder that over the last 6 years the OTAs have increased their market share by over 40% at the expense of the hotel direct channel. By investing heavily in technology applications to engage the traveler at all possible touchpoints of the customer journey, OTAs have monopolized the guest relationships and left hoteliers in the dust.
This is particularly true for independent hotels and resorts, smaller and mid-size hotel brands.
There are crucial aspects of the Guest Engagement, Acquisition and Retention Technology category which the hospitality industry is ignoring, not excelling in, or dramatically falling behind in including:
Over the past 15 years or so, the industry has become somewhat better at adopting online distribution technology: cloud-based website booking engines (WBE), central reservation systems (CRS) and channel management platforms. Yet, many independent hoteliers still utilize separate WBEs, CRS, and Channel Management vendors. WBEs are used that are not mobile-friendly or have a weak uptime record, and some hotels are even a WBE and CRS provided by an OTA. To reduce friction and lower costs and vendor management efforts, evaluate and select a cloud-based distribution technology vendor that provides all three capabilities: WBE with proven user experience (UX) record, CRS, and Channel Manager, naturally with a two-way API tom your property's PMS.
Over 95% of independent hotels, resorts and casinos do not have an adequate Revenue Management System (RMS). An RMS is a predictive analytics tech platform for accurate and often real-time data processing, demand forecasting, pricing and segment optimization, and channel optimization. An RMS allows the property to sell rooms at the right price, at the right time, through the right channels, and to the right customers, which can result in significant increases in occupancy and revenue. Look for a cloud-based RMS which have lower implementation and ongoing SaaS costs, typically priced per room/month.
Over 95% of independents have no meaningful CRM application as part of their hotel tech stack. A CRM technology platform typically provides guest profile data management with ongoing cleansing and de-duping, guest pre-stay communications, in-stay communications, post-stay communications, guest satisfaction surveys, marketing automation, ongoing marketing, loyalty, and guest recognition programs. If your property's repeat guests are 10% and above, you need a CRM solution to help you double or triple that number. A cloud-based CRM is the best way to go today.
Monitoring and reacting to your customer reviews has become a must-do in hospitality. An ORM system typically includes sentiment analysis, comp set analysis, reputation monitoring, guest satisfaction surveys, and analytics. Using ORM, hotels can understand what the sentiments of the traveling public are toward their property versus their competition, and can proactively impact their guests' online reviews and ratings by better understanding their guests and by making improvements that address issues brought up in reviews. By default, ORM services today are cloud and subscription-based.
All marketing efforts of the property involve digital technology and applications. Marketing is used to engage travel consumers in the Dreaming and Planning Phases, acquiring them in the Booking Phase, and re-engaging them in the Reminiscence and post-stay phase. The digital marketing tech stack includes:
Typically, independents and mid-size or smaller hotel brands outsource digital technology needs to specialized tech-enabled digital marketing firms.
The property or hotel brand website has become the gravitational center of all hotelier's efforts to engage, acquire and retain the customer. Any marketing efforts of the hotel today lead the potential customers to the hotel website. Today's website technology includes cloud-based Content Management System (CMS), comprehensive merchandising suites, reservation abandonment tools, personalization pricing and content, technical SEO, cloud hosting, and robust analytics suite.
Many hoteliers often fail to understand the crucial role the hotel website and its user experience (UX) plays in the overall health of the property and the bottom line. With nearly 59% of online travelers now visiting the hotel website from mobile devices, a mobile-first website design is a must.
According to Google, 53% of visits are abandoned if a mobile site takes longer than three seconds to load. On average, hotel websites download in 6 seconds or more. Mobile-first responsive website with cloud hosting and CDN (Content Delivery Network) provides far better server response times and faster download speeds.
Your property's mobile-first website must be backed by a mobile-first website technology platform and Content Management System (CMS) that includes mobile-first functionalities specific to the hoteliers' needs, such as:
Today's hoteliers must create and manage a robust digital presence and engage, acquire, service and retain travel consumers in this increasingly mobile-first world. They must understand and invest in digital technology and marketing that enables the best possible user experience, provides the best customer service, increases efficiencies and boosts revenues.
Until recently, hotels offered better technology and amenities compared to many guests' own homes. This is no longer the case. Quite often, today's travel consumer enjoys better technology and amenities at home: high-speed internet, voice assistants like Alexa, streaming media like Hulu or Netflix, smart TVs, and IoT-enabled refrigerators and A/Cs.
From a technology perspective, the challenge to hoteliers is to create a hotel and room environment that at least matches but preferably exceeds their guests' home environment. In other words, hotel and room technology, amenities, and features should be the same or better than what guests already enjoy at home. These include:
The future of this technology is the Smart Guestroom which will be completely personalized to guest preferences and loyalty member profile. Hilton Hotels via their Connected Room and Marriott via their IoT Guestroom prototypes are already working on synching loyalty member profiles and preferences with the room experience: room temperature, lighting, bathroom accessories, streaming media preferences, beverages, bedding, and more. Recently Hilton CEO Christopher Nassetta stated: "Imagine a world where the room knows you, and you know your room."
For DIY-obsessed consumers, self-service kiosks, devices, and mobile applications have already entered the marketplace and are enjoying wide adoption, both by hoteliers and guests. The most common devices and applications are:
Hotel Check-in/Check-out Kiosks: these lobby-based devices typically provide guest Identification, room upgrades and special offers, early check-ins, room selection/assignment, online registration card and signature, acceptance of the hotel policies, credit card payments and keycards issuance.
Mobile Apps: all major hotel chains, and many midsize/smaller hotel brands, provide their loyalty members with mobile check-in from anywhere, room selection/assignment, ability to customize stay, ability to receive alerts (traffic, weather, when the room is ready), get key from Mobile Check-in Desk or mobile key, credit card payments.
Interactive Information Kiosks: these guest information kiosks serve as a 24/7 virtual concierge and information source for both property and destination information, which increases lobby functionality, shortens concierge wait times and enhances the guest experience.
Virtual Concierge: these mobile or website apps allow 24/7 guest interaction via messaging with the Virtual Concierge, which can make suggestions, order services, and track the status of requests. This technology enhances the guest experience and generates additional revenue from auxiliary services and upsells.
Chat Bots: these AI-powered applications have already received wide acceptance and adoption in the marketplace, especially for customer service and call center reservations. All OTAs and major hotel brands have deployed some form of chatbot or AI-powered customer service application. Some OTAs already handle as much as 85% of their online customer service via an AI-powered chatbot, which has led to huge cost-savings and improved customer satisfaction.
Self-Ordering Kiosks: these F&B kiosks typically provide full menu ordering with real-time order information sent to the kitchen, inventory management, credit card payments, and printed or emailed receipts.
Hoteliers are overwhelmed by the amount of technology, data, and digital marketing silos and the need to work with a multitude of vendors in their guest acquisition and services efforts. The typical hotel uses a myriad of vendors that do not talk to each other, and in many cases do not even know each other. There will be one for CRM, a second for the property website, a third for SEO, a fourth for SEM, a fifth for online media, and so on.
Each property team, from revenue generation teams like RM, S&M, and CRM to guest services teams such as housekeeping, engineering and front desk, operate in isolation of each other. Each team has its own technology tools, databases, and vendors which are not in communication with the other teams.
These are the major impediments to the industry becoming a digital technology-driven and technology-savvy industry:
Most of the time, CRM data is not being utilized to engage and retain past guests. Quite often different teams at the property use different sets of data in their day-to-day operations, creating a total "data integrity mess," which directly affects the property's guest acquisition and retention efforts.
The goal here is very clear: bridge the guest data and technology silos in hospitality and create an end-to-end solution, empowering hotels to acquire new guests, engage current guests, and retain past guests by combining digital marketing, website, and CRM data into one cohesive marketing and personalization platform.
Hotels should first focus on the fundamentals of the technology stack before implementing more advanced things.
The global hospitality industry a highly fragmented industry with a lot of technology deficiencies and needs that require smart solutions. The U.S. hospitality industry is a $155 billion industry. This provides endless opportunities for smart technology vendors to thrive and service the industry with state-of-the-art solutions.
The technology and data fragmentation at the property, discussed above, is further exacerbated by the fragmentation in tech vendors. The industry needs fewer, as opposed to more, technology vendors.
Due to the increasing complexity of hotel tech, vendors are already in need of significant investments to innovate and scale up. As a result, it's expected there will be consolidation and M&A in hotel tech over the next few years.
Hoteliers need to monitor, proactively inquire about and familiarize themselves with the Next Generation Technologies that are already making their way into hospitality, including Artificial Intelligence (AI), Internet of Things (IoT), Voice Assistants, Chat Bots, Robotics, and Blockchain.
It is up to hotel tech vendors to carry the torch and help the industry overcome its technology deficiencies by embracing the rising tide of digital-obsessed travel consumers. Hoteliers need to embrace, learn about, and invest in the next-gen technologies already being adopted.
Labor-intensive hotel positions that involve repetitive or structured work such as housekeeping, customer service and call center reps, and F&B waiting staff will see wider adoption of robotics, automation, and other AI-powered devices in the years to come.
Over the next 3-5 years we will witness wider adoption and implementation of the following next-gen technologies:
The much-promoted use of blockchain in all aspects of hotel distribution, marketing and operations is another affirmation that we are an industry of buzzwords. Over the past two years, many hoteliers got overly excited by this new technology and its perceived "magic wand" ability to solve industry deficiencies.
In my view, blockchain technology will have the following three potential uses in hospitality:
One thing blockchain technology is not good for at this point is hotel distribution. In order to utilize blockchain for hotel distribution, any blockchain player has to tackle the complexity of hospitality technology which consists of many moving parts.
The "digital way of life" adopted by today's tech-savvy travel consumer is forcing the hospitality industry to accelerate the adoption of digital technologies and become a 100% digital technology-enabled industry.
By being primarily focused on and investing in Guest Services Technology, while underinvesting in Guest Engagement, Acquisition and Retention Technology, hoteliers are allowing the OTAs to gain more visibility and engage, acquire and retain the online travel consumer.
OTAs are focused exclusively and investing in Guest Engagement, Acquisition, and Retention Technology. By investing heavily in technology applications to engage the traveler at all possible touchpoints of the customer journey, hoteliers have the opportunity to take market share away from OTAs and keep guests engaged throughout their lifetimes.
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NextGuest Digital (formerly HEBS Digital)
One Penn Plaza 48th Fl
New York, NY 10119
Founder & Director at NextGuest Digital. Recognized as a thought leader in digital marketing strategies in hospitality, Max is a frequent guest speaker at industry events and conferences. His expertise is sought after by a diverse client portfolio of top tier hotel brands, luxury and boutique hotel chains, hotel management companies, resort and casino companies, franchisees and independents, as well as major Wall Street investment banks and financial institutions. Under Max's leadership, HeBS Digital has pioneered many of the best practices in hotel digital marketing and direct online channel distribution, and has won many prestigious awards for its groundbreaking website design, technology, and digital marketing campaigns. Max received the HSMAI "Top 25 Most Extraordinary Minds in Sales and Marketing" honor for 2008. He has an MS in Economics of International Tourism and an MBA with Beta Gamma Sigma honors from Fordham University in New York.